The time-saving aspect of automating daily repetitive tasks cannot be emphasized enough. Most enterprises are aware of the benefits of cloud service and have begun to take advantage of cloud automation. Microsoft Power Automate is one such cloud service tool that strives to make everything easy regarding automation.
This software allows you to automate workflows and help you streamline your business. We know that our most important human resources in the company spend at least an additional hour working per day to perform repetitive and mundane tasks such as checking email every day from a supervisor. Now, using Microsoft Power Automate, you can automate this routine process to make their work easier and allow them to perform more important tasks.
So how do we automate routine tasks using Microsoft Power Automate? This guide will demonstrate how to begin your automation journey. It will explain how Microsoft Power Automate works and how to automate your most common daily tasks and digital processes quickly and easily.
What is Microsoft Power Automate, And How Does it Work?
Microsoft Power Automate is a secure cloud process automation solution that runs a predetermined set of tasks ranging from sending emails to storing data. It is interesting to note that you don't necessarily need to know how to code to use the Power Automate solution. There are three types of workflows that you can create using Microsoft Power Automate, and they are:
1. Automated Workflows: These workflows work a predetermined action that takes place anytime.
2. Scheduled Workflows: These types of workflows are scheduled to run for a particular period.
3. Button Workflows: As the name suggests, these workflows are triggered by pressing a button.
Microsoft Power Automate is one of the major process automation solutions that simplify workflows; they can even be used from your web browser and desktop or mobile app. All you need to do is register your email address, and you are good to go. This software has many pre-built templates that you can use according to your workflow requirements. Let’s learn how to automate routine tasks in the following segment.
Automating Routine Tasks Using Microsoft Power Automate
Power Automate is an essential tool that lets you create flows for recurring tasks, saving you time and resources. It also lets you depict processes, create apps, develop solutions, and many other services. Some practical examples would include setting up notifications, automatic data synchronization, necessary approvals and even social media tasks.
To automate these business processes Power platform provides a set of pre-built templates that can be built upon according to your objectives. These templates can be used to set up predefined actions for emails, notifications, data collections, etc. To utilize these templates, you don't even need your IT department; Power Automate is well suited for complex business processes and tackles complex tasks easily.
Let’s take a look at a few examples of automating routine tasks using Microsoft Power Automate:
- Automatically saving email attachments: Whenever you receive an email with attachments, you may choose to save them into a folder created with SharePoint. It ensures that the attachments are not lost and stored automatically in the document library.
- Approval for new documents: If your important documents require approval before they are sent to a third party, it can prove to be quite a hassle, wasting a lot of time in the process. Now, if this task is automated with Power Automate, team members are notified by teams every time a document needs approval.
- Setting up push notifications: Never miss anything important ever again. With Power Automate, set up push notifications to alert you to every single email and message. This feature will help you enable a timely response.
- Create custom tasks: Creating workflows from only pre-built templates can be limiting. Power Automate also lets you create custom tasks or your flows. To do this, you may use the flow creation screen, where you get to choose the type of workflow you want. Give your flow a name, s starting date if it is a scheduled task and repeat the cycle. Click on create, and voila! You get your very own automated custom-built task.
These were some of the examples that demonstrate how to automate routine tasks using Microsoft Power Automate. These workflows allow you to manage menial tasks efficiently. There is a wide range of templates available at your disposal to create automated business operations that make your day a bit easier every day. Now, who wouldn’t love that?
