An internal communication platform that plays the dual role of being a crucial voice of your company and promoting efficiency and productivity is a modern intranet software. So what is the purpose of having a company intranet? Well, this software drives your enterprise forward by establishing effective communication and collaboration between your employees.
In today’s digital market, there are many intranet platforms available that offer a cohesive experience for employees. Unfortunately, some have faded away as quickly as they came. However, countless intranet portals have arrived, making a significant presence in the software industry. Even though there are many options to choose from, one thing to keep in mind is that there is no ‘one size fits all solution.
So how do you select the right intranet solution for your organization? What are the features that you should consider before building or buying an intranet solution? Fortunately, there are quite a few things to look for when selecting an intranet solution for your organization. This guide will help you choose wisely and push you in the right direction.
Features of a Modern Company Intranet
The company intranet is created to address employee needs, and thus intranet solutions should view them as customers. It shouldn’t be software employees avoid. Most company intranets get a bad rep for being hard to navigate, boring and clustered. However, for all enterprises, regardless of their sizes, their intranet platform should be where employees share information, ideas and even socialize. Listed below are some of the vital features of a modern intranet you should consider before building or buying an intranet platform:
- Your intranet platform must provide integrations with your company tools so that employees can work efficiently.
- It should be cloud-based as employees need access to the intranet despite their physical location, time or device.
- Modern intranet solutions must-have mobile features as well. These mobile apps allow employees to conveniently access features from their phones.
- Company intranet platforms should be developed specifically with enterprise needs in mind. Therefore customization to accommodate these needs is a top priority when building an intranet solution.
- The software must have engaging content creation tools for news feeds, blogs, chats and multimedia.
- The intranet should ensure all files are kept up to date and easy to find for easy knowledge sharing and management.
- Having a social feature is a must for any company intranet solution because collaboration and communication are two of the key aspects of this platform.
- Last but not the least, security is another feature that you cannot compromise. It is an essential part of a modern intranet solution because of the sensitive and confidential data it handles every day.
- How to Choose the Best Company Intranet Software
Now that we are familiar with the essential features of a modern company intranet, we must find out which intranet platform suits our company needs better. Some key considerations could be the following:
- One that fits your company goals: It is imperative to check if the intranet fits your business goals and strategies. If not, then it’s a waste of time, money and resources. The best platform suited for you will easily fit your company’s needs and goals. Remember that no organization is the same.
- Improve workflows and activities: Intranet solutions must enhance your business activities, no matter how large or small your company is. Your employees must also find it enjoyable and easy to use because of the simple navigation.
- Attractive UI: Your employees would use the intranet daily, so it’s crucial that it has an attractive UI. This can go a long way to ensure productivity and efficiency.
- Consider integration: When choosing the best company intranet software, integration is one of the key aspects to look for. A good example would be the SharePoint intranet that brings together all your systems and data sources effectively.
- Flexibility: Your intranet platform must not be a one size fits all solution. Neglecting flexibility in your software would mean restricting customization, which is essential to meet your various business needs.
- Tech support: Since you are likely to have technical issues with your intranet from time to time, you must choose a platform that offers technical support.
These are some of the best ways to choose a high-functioning company intranet software. Many businesses have adopted the right intranet solutions and have found success with their choice. If you know what you are looking for, choosing what you want shouldn’t be difficult. Best of luck!
